School business managers and trust finance leads can use this indicative ICT spend review to see how their costs compare against recognised benchmarks. The review draws on DfE-informed spend ranges and publicly available data to provide an evidence-led starting point for evaluating multi-year ICT contracts, hardware, software and managed services.
Comparator group appears after the school is selected.
The comparison appears after the school is selected.
Historical trend summary appears after the school is selected.
Public benchmark data and school information
Indicative
Final savings depend on tariffs, contracts, site usage and supplier confirmation.
Indicative estimate only. Based on available public data, benchmark assumptions and information provided by the school. Final savings depend on current contracts, service requirements and supplier confirmation.
The review uses your school’s own pupil-count and current ICT spend data, entered by your finance or IT team, to produce an indicative comparison. Where your spend sits above the £50–£70 per-pupil benchmark, the tool highlights a potential review opportunity. All outputs are subject to the accuracy of the information you provide and supplier confirmation.
Every figure is anchored to DfE-informed school spending ranges and publicly available data. No supplier names or products are recommended, and indicative only are claimed. The tool simply offers a calm, professional filter that helps busy school leaders decide which cost lines to examine more closely with their own procurement frameworks and trusted partners.
The calculator will indicate whether your annual ICT spend is broadly in line with, below or above the benchmark. Where the estimate suggests spend may be higher, it will flag a review opportunity. Because confidence is low when detailed pupil or financial data is unavailable, the output is intended as an indicative starting point, not a final savings figure.
The benchmark uses DfE-informed ranges of £50–£70 per pupil. Your school’s annual ICT spend is divided by the School size information you provide to give a per-pupil figure. If your figure sits above the range, the tool flags a review opportunity.
The review relies on the spending and pupil numbers you enter. It does not draw on your school’s published financial benchmarking data unless that data is connected. Where school financial benchmark data data is unavailable, the output is indicative only.
If your per-pupil spend is broadly in line with or below £50–£70, the tool will not suggest a review opportunity. You can still use the output as a sense-check that your current contracts are delivering good value.
The ICT spend review looks at per-pupil spend, top-20 comparator context and budget review signals. It does not change the calculator values or replace a finance-led review.
This page keeps the local review wording separate from the school-specific calculator result, so the evidence remains tied to the selected school.